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How to Communicate With Your Bookkeeping

Author: Maria Boomhower

Does the thought of doing the bookwork send you into a frenzy? Do you find anything to do other than get your finances in order? You may be missing some great communication with your books, which could ultimately guide you to success in your business and your personal life.

Now this may sound a bit bizarre communicating with your books, yet so many things are communicating a message to you. You see I recently took a bookkeeping course and then QuickBooks so that I could manage my finances easier. It also deals with repetition on forms and statements saving even more time.

I realized how bookkeeping is just another form of communication. Your books tell you, on so many levels how your business is doing.

They show:

* What trends are developing

* Where most of your money is coming from

* Who your best customers are

* Where you are spending the most amount of your money

* How much is outgoing (expenses) compared with incoming(sales and revenue)

* Who is getting behind on their payments

* How much interest you�re paying

* Whether you can get that purchase you wanted

In fact, math seems to have little to do with it and with today�s computerized programs. They have taken care of the additions and subtraction for you. You are doing more sorting and compiling than math.

Your books tell you how things have been proceeding or not and assists you at creating long-term plans. You are supplied with the information that allows you to make a more informed decision.

For many people putting aside the math part of numbers and seeing them in a new light helps them to overcome the fear of looking at and dealing with them. When you see them as your friend, it becomes a whole lot easier to work with.

First, let say you have a question. Am I doing well enough to buy a widget for the company? When you have your books in order, they are able to give you a clear picture of how you are doing which gives you the proper information to make a decision. You can easily put the information into a bar or graph if you are a visual person. This also gives you the data needed right at your fingertips to take to a bank for a loan or line of credit.

Some people have said it is hard to remember what all goes on a financial statement.And lists just shut them down.
I find it easier to have a picture in my head and change things into metaphors or something that I can visualize.
For example:
A financial statement gives you a clear view of how you are doing. And on the financial statement is your:

Capital Liabilities Expenses Assets Revenue

This helps me to visualize and therefore remember what needs to be included. So the better you can communicate the details to yourself, the better the numbers will communicate how you are doing to make an informed decision.

So, what are you waiting for, get on to your books, save your self some time, stress and anxiety, and see what they are telling you.

All the Best!
Maria Boomhower
The Master Communicator
http://www.falconfreedom.com
Master Communicator Blog
Come to my website and sign-up for my Communication Mastery Ezine

P.S. If you like what you're reading in this ezine, you'll love the book,
�Overcoming Barriers to Communication.�
It's a manual that helps you overcome the challengers that start with Intrapersonal to Interpersonal and on to Mass Communication. Overcoming Barriers to Communication

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Accounting Nightmare at the FTC
Most government agencies cannot pass an audit of their expenses I can vouch for that and have been a longtime advocate that the government follow the same rules they force on business Walk the Walk In 1990 Bush Sr signed The Chief Financial Officers Act The Act called for 14 cabinet level

How to Communicate With Your Bookkeeping
Does the thought of doing the bookwork send you into a frenzy Do you find anything to do other than get your finances in order You may be missing some great communication with your books which could ultimately guide you to success in your business and your personal life Now this

Let Someone Else Do It
When you decide to become selfemployed you automatically become the Chief Cook and Bottle Washer In other words you do it all You do the bookkeeping buy the paper clips market your business and you even provide your businesss product or service But you are better a

Accounting

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Great Plains Accounting Migration to Microsoft Great Plains - Overview for IT Specialist

Author: Andrew Karasev

This is a short article, written in question/answer/FAQ style to give IT Specialist/developer/programmer balanced top level information on Great Plains Accounting migration to Microsoft Business Solutions Great Plains. If you have Great Plains Accounting as main accounting and ERP system you need to know some technical details on the migration to Great Plains and what is going on behind the scenes. As of right now it is reasonable to upgrade to Microsoft Great Plains 8.0

Is migration required? Not actually, but you have to consider these factors

• Great Plains Accounting is in phasing out -Great Plains Software began this process back in 1995, when it did introduce Great Plains Dynamics and then Great Plains Dynamics/CS+.

• Old Btrieve platform - Microsoft Business Solutions is pulling out all it's products from Btrive/Pervasive SQL.2000/Ctree.

• Following the Technology and Microsoft rules - Microsoft wants you to be on the newest platform and provides you the best support when you follow this rule

What is migration in the language of technology?

Migration reads Btrieve tables of Great Plains Accounting and moves the data to Microsoft Great Plains tables

Do I need consultant? As our experience indicates - you have to have a consultant to do GPA->Great Plains migration. There are two options to choose from

• You can call Microsoft Business Solutions - they can do migration for you - they will ask you to forward them your btrieve files and they'll send you back the backup of SQL database where your migrated data sits with instructions on how to install Great Plains and restore data from backup

• You can use Great Plains VAR/Partner - in this case your cost is usually lower - but you need to do due diligence - find the partner who has experience and has done at least couple of migrations

Good luck with migration and if you have issues or concerns � we are here to help, we've done 200 migrations! If you want us to do the job - give us a call!

About The Author

Andrew Karasev is Chief Technology Officer in Alba Spectrum Technologies � USA nationwide Great Plains, Microsoft CRM customization company, based in Chicago, California, Arizona, Minnesota, Texas, Florida, New York, Washington, Georgia, Canada, UK, Australia and having locations in multiple states and internationally (www.albaspectrum.com), he is CMA, Great Plains Certified Master, Dexterity, SQL, C#.Net, Crystal Reports and Microsoft CRM SDK developer. You can contact Andrew: andrewk@albaspectrum.com

akarasev@albaspectrum.com

1-866-528-0577

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Accounting Nightmare at the FTC
Most government agencies cannot pass an audit of their expenses I can vouch for that and have been a longtime advocate that the government follow the same rules they force on business Walk the Walk In 1990 Bush Sr signed The Chief Financial Officers Act The Act called for 14 cabinet level

Mail Order Bookkeeping Basics
INTRODUCTION This information is provided for individuals who are starting a mail order business and require a basic bookkeeping system It has been written for someone who has little or no bookkeeping background No income tax or professional advice is rendered Such advice should be obtai

How to Communicate With Your Bookkeeping
Does the thought of doing the bookwork send you into a frenzy Do you find anything to do other than get your finances in order You may be missing some great communication with your books which could ultimately guide you to success in your business and your personal life Now this

Accounting

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Empower Web clients, Increase your profits

Author: Kevin Murray

Static Websites, Static Content

In the early days of websites and webdesign, if (when) there was a need to change, add or modify published information on a clients website we'd get a call (or email) from the client with a markup of proposed changes. Simple stream of workflow, Client to us, us to web.

Dynamic Websites, Fluid Content

The days of static HTML pages has pretty much passed, and that's a good thing. Today, there's a much greater amount of, and need for "fluid content" on the web... Targeted "fresh" information is today's asset, and web-enabled business needs the abilty to keep that content current and relevant. Here's where content management comes in...

Real-World Business uses Content Management

The working model for just about any conventional business with more than one employee already uses a content management structure in real-world, day to day business.

As an example (unless you are a sole proprietor), when your company sells a product or gets an order;

* You get a paper trail upstream from sales
* Revisions and approvals are made by you (or lower management) and are passed back downstream to sales and accounting.

Your employees don't physically move walls, change or add doorways or build new additions to the building, they work only with assets, not the physical structure of your business.
Employees + Inventory = Yes
Employees + Building = No


Same Story, Different Media

Online Content Management works along similar veins by assigning administrative priorities and permissions to all content data available on your website. This structure enables anyone with permission to access, modify and add content to your website within administration guidelines without the need to change global website structure. Content can be anything you currently publish or would like to publish on your website; inventory (catalog/e-store), articles and business information are all considered content assets.

Separation of Church and State

The real strength behind most content management applications isn't the ease of content manipulation but rather, the complete separation of the "content" layer from the "application" layer. In the old days, when we developed a static website, content and interface were assembled together, page by page. Client content (articles, pictures and business information) were designed around navigation menus and the internal structure of the website, therefore, each time we were asked to make a substantial change to the clients content, someone here had to go under the client's hood and change or modify the application layer to reflect the new additions. On some the large sites, changing or adding a menu item or new content section required hand-coding hundreds of pages and took days, sometimes weeks.

Billable yes, cost efficient to client, no... From a design shop standpoint, static content maintenance was not even marginally profitable.

That�s where a good content management tool comes in.

By separating all client content from the application layer of the clients website, we now have the ability to make global changes to our clients website in seconds instead of hours or days.

Just Add Water and Stir

There are dozens of exceptional content management applications available on the market today that range from simple Online Journal Tools (Blog Software) to enterprise-capable CRMS (Content Resource Management Software). Most of the popular applications are internet enabled which means the application software needs to be installed on a dedicated intranet or web-server. Once installed, maintenance and editorial changes can be made directly from a secure administration section on your website with no special software needed. Just open up your favorite web-browser on any computer connected to the internet, log in and away you go.

About the Author

Kevin Murray is a managing partner at vkMedia Group, a small Florida Web Design and Application development Company the focuses on content managagement solutions for the Arts and Non-Profit Organizations.

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